WHT Setup Steps

In QuickEasy BOS, the Withholding Tax (WHT) features were created to comply with WHT legislation in Thailand and other countries.

The features handle WHT deducted from both customer and supplier invoices. They also provide a reconciliation to help you pay over the correct amounts to the tax authorities.

For more information on WHT in Thailand, see the schedule from the Thailand Revenue Department. QuickEasy BOS provides the system to calculate WHT but does not tell you what percentage to deduct because we do not know upfront what services you or your suppliers offer.

To activate WHT, follow all the steps below.

💡These tutorials explain how to set up WHT.

Setup Steps#

1. Create WHT accounts and defaults in the Chart of Accounts.
2. Add a WHT account to all the applicable Customer records.
3. Add a WHT account to all the applicable Supplier records.
4. Add WHT settings to all the applicable Transaction Types.
5. Set up the WHT Reconciliation as outlined in the Tax Reconciliation Setup Tutorials.

Step 1: How to Create WHT Accounts#

1. Navigate to the Chart of Accounts (e.g. Main Menu > Setup > Accounting > Accounts (tab)).
2. Click the + to show all the accounts.
3. Click the arrow next to Statement of Profit/Loss to collapse it.
4. In the Statement of Financial Position:
   1. Right-click Current Assets and select Add Account.
   2. Add an account as follows:
      1. Account = Taxes Withheld by Customers (or similar).
      2. Code = Enter a code that follows your coding pattern, if you use codes.
      3. Lookup = Taxes Withheld by Customers (or similar).
      4. Default = WHT Control.
   3. Right-click Current Liabilities and select Add Account.
   4. Add an account as follows:
      1. Account = Taxes Withheld from Suppliers (or similar).
      2. Code = Enter a code that follows your coding pattern, if you use codes.
      3. Lookup = Taxes Withheld from Suppliers (or similar).
      4. Default = WHT Control.
5. Click Save (button).
6. Click Actions (button) > Refresh Lookups.

Step 2: How to Add a WHT Account to Customer Records#

1. Navigate to Customers (e.g. Main Menu > Setup > Customers).
2. Double-click a customer entry to edit the record.
3. Click Edit (button).
4. Click Attributes (tab).
5. Click Currency and Tax.
   • Note: This group is added automatically to new customer records. If it is missing (e.g. on a record created before version 2.1.2), add it:
     1. Click Attributes (button).
     2. Select Currency and Tax from the dropdown list.
6. Click the arrow in the Value column next to Withholding Tax (WHT) – Account.
7. Select Taxes Withheld by Customers from the dropdown list.
8. Click Save (button).
9. Click the arrow next to Edit Customer to return to the list of customers.
10. Repeat Steps 2 to 9 to allocate an account to all the applicable customer accounts.

Step 3: How to Add a WHT Account to Supplier Records#

1. Navigate to Suppliers (e.g. Main Menu > Setup > Suppliers).
2. Double-click a supplier entry to edit the record.
3. Click Edit (button).
4. Click Attributes (tab).
5. Click Currency and Tax.
   • Note: This group is added automatically to new supplier records. If it is missing (e.g. on a record created before version 2.1.2), add it:
     1. Click Attributes (button).
     2. Select Currency and Tax from the dropdown list.
6. Click the arrow in the Value column next to Withholding Tax (WHT) – Account.
7. Select Taxes Withheld from Suppliers from the dropdown list.
8. Click Save (button).
9. Click the arrow next to Edit Supplier to return to the list of suppliers.
10. Repeat Steps 2 to 9 to allocate an account to all the applicable supplier accounts.

Step 4: How to Activate WHT for Transaction Types#

1. Navigate to Transaction Types (e.g. Main Menu > Setup > Transaction Types).
2. Double-click the Transaction Type you want to activate WHT for.
   • Note: Commonly used Transaction Types are:
     • Customer Invoices
     • Customer Credit Notes
     • Customer Receipts
     • Supplier Invoices
     • Supplier Debit Notes
     • Supplier Payments
3. Click Add/Edit (button) on the top row if it is enabled.
4. Click Settings (tab) if it is not open.
5. Click Settings (button) to open the settings popup:
   1. Enter WHT in the search box.
   2. Click this setting: Accounting > Enable Withholding Tax (WHT).
   3. Click Add/Update (button).
   4. Confirm the update.
   5. Close the popup.
6. Click the arrow in the Value column next to the setting: Accounting > Enable Withholding Tax (WHT).
   • Select Invoice for Customer or Supplier Invoices.
   • Select Payment for Customer Receipts or Supplier Payments.
7. Click Save (button).
8. Close the popup.
9. Repeat Steps 2 to 8 for all the other applicable Transaction Types.