Statement of Profit or Loss Interface

The Statement of Profit or Loss provides an overview of an organisation’s profitability during a selected period. You can view data monthly, annually or for custom dates. Negative values appear in red where applicable.

Example Statement of Profit or Loss, with income and expense accounts by period — Statement of Profit/Loss Example

Buttons Explained

Button	Description
+ –	Expands the view to show all the sub-accounts, or collapses it to show only the main accounts. The statement opens expanded. Your last choice is kept when you click View (button) again.
View	Shows the entries that match the selected filters.
Arrow on View Button	Reset Data Filter: Resets all the data filters.
Output	Prints, previews or emails the output if Output Templates are set up for the module. Export: Exports the list in .xlsx, .htm or .csv format.
Menu	Views Dashboard Statement of Profit/Loss Statement of Financial Position Trial Balance Settings Edit User Access Edit Accounting (Accounts, VAT Types, Currencies, Credit Terms, Bank Profiles) Layout

Filters Explained

Filter	Description
Set	A dropdown list of date options. When you open the statement from Financial Reporting, Fin Year (Months) is selected by default: User Date: Enter your own dates (today’s date by default). Month: The current month. Year: The current calendar year. Fin Year: The current financial year. Fin Year (Months): The current financial year, with a column for each month (see Month columns under Fields Explained). You can enter dates only when User Date is selected.
Arrows	Adjusts the date in the direction of the arrow.
Date … to …	Set your own dates (depending on the selection under Set).
Entity	Select All or a specific entity from the dropdown list.
Show All	A checkbox. If checked, all the accounts appear, including those with zero balances.

Fields Explained

Field	Description
Field Chooser (*)	Add or remove columns.
ID	The system-generated number for the entry.
Account	The name of the account.
Code	The account number or code.
Debit	The total of transactions that were debited to the account in the selected period.
Credit	The total of transactions that were credited to the account in the selected period.
Total	The total movement for the selected period: Cost of Sales and Expenses: The value represents the debits less credits. If the credits exceed the debits, the number is negative. Revenue and Other Income: The value represents the credits less debits. If the debits exceed the credits, the number is negative.
Month columns (e.g. Jul ’26)	Appear only when Set is Fin Year (Months). There are 12 columns, one for each month of the financial year, captioned with the month and year. Each column shows the account’s total movement for that month. The layout for Fin Year (Months) is saved separately from the layout for the other date options.
	A context menu (also opened by right-clicking the entry) with the following option: Open Detailed Ledger: Opens the ledger account. Available only on accounts (not on headings or main accounts that have sub-accounts). On any other row, the message “The selected record is not an Account.” appears.