Ledger List Views

Creates a new transaction.

Select from a dropdown list of all the Transaction Types that post to the ledger, including those that post to the customer and supplier ledgers. The menu is grouped into Customer, Supplier and other.

When you create a transaction, the filters change to Date = Today with the Created and Transactions radio buttons selected, so that the new transaction appears when you return to the List View.

Prints, previews or emails the output if Output Templates are set up for the module.

Export: Exports the list in .xlsx, .htm or .csv format.

Settings

• Edit User Access: Sets the user access for the ledger.

Layout

• Transaction Types: Available when the Transactions or Items radio button is selected. Select a Transaction Type.
• Ledger Account: Available when the Ledger radio button is selected. You must select a specific account. Otherwise, the message “Please select an Account.” appears when you click View.

Select a registered entity to show only its records.

Unavailable if there is only one registered entity.

Checkbox. If checked, shows the local currency only.

Applies only to the Ledger (radio button) and Bank accounts.

Check one or more statuses to show only the records with those statuses.

If none are checked, the records of all the statuses appear.

Applies only to Transactions and Items.

The amount outstanding in the transaction currency.

Outstanding refers to transactions that are not allocated to other transactions (e.g. customer invoices to which customer receipts are not allocated).

The amount outstanding in the local currency.

Outstanding refers to transactions that are not allocated to other transactions (e.g. customer invoices to which customer receipts are not allocated).

A context menu (also opened by right-clicking the entry) with the following option:

• Open Transaction: Opens the transaction.

The item’s note.

The note created with View/Edit Note on the item’s context menu when capturing the transaction.

A context menu (also opened by right-clicking the entry) with the following option:

• Open Transaction: Opens the transaction.

The balance on the account.

The balance is calculated as follows:

• Assets and Expenses: Credit entries are deducted from Debit entries (Dr – Cr).
• Liabilities, Equity and Revenue: Debit entries are deducted from Credit entries (Cr – Dr).

A context menu (also opened by right-clicking the entry) with the following option:

• Open Transaction: Opens the transaction. The opening balance row has no transaction: the message “Unable to open the Opening Balance record.” appears.

The debits less credits for the selected period.

Movements that do not match the expected balance for an account appear in red (e.g. Credit Note entries in Sales).

The Closing Balance for the selected period.

Balances that do not match the expected balance for an account appear in red.