Learning Pathway for Creditors’ Clerks

Billing methods refer to the ways in which suppliers are paid (e.g. debit order, EFT, SWIFT).

The same billing methods are used for customers and suppliers.

Billing Methods: Explains the fields, buttons and features when creating or editing billing methods and provides step-by-step instructions for creating and editing billing methods.

Categories let you sort customer and supplier records on transaction lists and other reports.

The same categories are used for customers and suppliers. However, they can be differentiated by using prefixes.

Categories: Step-by-step instructions for creating categories.

Credit terms are the payment terms offered by suppliers.

The same credit terms are used for customers and suppliers.

Credit Terms: Explains the fields, buttons and features available when creating or editing credit terms and provides step-by-step instructions for creating and editing credit terms.

Positions let you identify the people working for suppliers (e.g. Accounts, Rep, CEO).

The same positions are used for customers and suppliers.

Positions: Step-by-step instructions for creating positions.

Attributes capture additional information such as currencies, bank details and addresses.

Attribute Sets for Entities: Lists all the available attribute sets that can be added to supplier records.

Custom attributes can be created to capture bespoke information on supplier records.

Custom Attributes: Step-by-step instructions for creating custom attributes and adding them to supplier records (contacts).

All the suppliers’ static information. Suppliers are part of Contacts.

• Supplier Records List and Edit Views: Explains the fields, buttons and features for displaying, creating or editing supplier records.
• Supplier Records Tutorials: Step-by-step instructions for displaying, creating, editing and deleting supplier records.

The supplier age analysis and ledger are part of the same interface.

• Supplier Age Analysis and Remittance Advices: Explains the fields, buttons and features for displaying the supplier age analysis and generating remittance advices.
• Supplier Detailed Ledger: Explains the fields, buttons and features for displaying the supplier ledger.
• Supplier Age Analysis and Ledger Tutorials: Step-by-step instructions for displaying the supplier age analysis and ledger and using the available features.

Transaction Types create the rules and environment for capturing transactions: which accounts can be debited or credited, how VAT is treated and which features (e.g. calendars, estimating) are available.

• Transaction Types List View: Explains the fields, buttons and features for displaying a list of Transaction Types.
• Transaction Types Edit View: Explains the fields, buttons and features for creating or editing Transaction Types.
• Transaction Type Tutorials: Step-by-step instructions for creating Transaction Types. Each tab (1 – 5) is explained in detail below:
  1. Transaction Type Settings: Part of creating Transaction Types. Explains the available settings, when to apply them and how to add them.
     • Followers: Part of Transaction Type settings. Followers are the email recipients who receive the output (e.g. quotes, invoices). Provides step-by-step instructions for using the Followers feature.
  2. Copying Transactions (Copy Rules): Part of creating Transaction Types. Explains the rules that determine when a transaction can be copied to create a new transaction (e.g. Quotation to Customer Invoice). Also explains how to set up manual or automated copying of transactions.
     • Linking Transactions: Part of Copying Transactions. Background information on what a transaction flow is and how it is created.
  3. Transaction Type Statuses Interface and Tutorials: Part of creating Transaction Types. Explains how to create and edit statuses, including rules such as when a transaction can be edited, is posted to the ledger or updates inventory.
  4. Transaction Categories Interface and Tutorials: Part of creating Transaction Types. Allows transactions to be grouped to extract analytical data from them. Explains the transaction categories interface and how to create categories.
  5. Transaction Types Output Tab: Part of creating Transaction Types. Output refers to the forms or documents that are created from the transaction (e.g. Quotation, Invoice, Worksheet). Explains how to link Output to the Transaction Type and the related settings.

• Supplier Transactions:
  • Setup Example – Supplier Debit Notes
  • Setup Example – Supplier Invoices
  • Setup Example – Supplier Discounts
  • Setup Example – Supplier Payments
  • Setup Example – Supplier Refunds
• Production Transactions (non-accounting):
  • Setup Example – Purchase Orders

Explains transactions and the available transaction lists.

• General Transaction Features: Explains the features available to all transactions and the rules (e.g. for pricing and quantities) that apply.
• Transactions List View Interface: Explains the fields, buttons and features available when viewing a list of transactions.
• Transactions List View Tutorials: Step-by-step instructions for using the available features when viewing transaction lists.
• Transactions Edit View Interface: Explains the fields, buttons and features when creating or editing transactions.
• Transactions Edit View Tutorials: Step-by-step instructions for creating, editing and deleting transactions.
• Transaction Warnings and Troubleshooting: Lists transaction warnings and errors and explains how to resolve them.
• Ledger Transaction Tutorials: Detailed instructions for capturing specific ledger transactions: Bad Debts, Discount Allowed, Discount Received, Foreign Exchange Transactions, Hire Purchase Agreements, Payroll Transactions, Periodic Journal Entries (Inventory Movements).
• Transaction Allocations: (Refers to allocating payments to invoices.) Explains the fields, buttons and features available when allocating transactions. Provides illustrated step-by-step instructions for allocating transactions.

Brief explanations and screenshot examples of transactions.

• Transaction Examples – Suppliers: Invoices, Debit Notes, Payments.
• Transaction Examples – Production: Sales Orders, Purchase Orders, Work Orders.
• Transaction Examples – Ledger: Bank Payments, Bank Receipts and various Journal Entries.

Supplier transaction lists can be viewed from the ledger and from the individual transaction modules.

• Ledger List Views: Explains the fields, buttons and features when displaying ledger entries or transactions.
• Ledger Tutorials and Troubleshooting: Step-by-step instructions for displaying ledger transactions and using the related functions.