Glossary of Terms Used

A

Term	Definition
Account Listing	A list of all the accounts used to record transactions in the general ledger. The accounts are usually sorted by account type and alphabetised within their type.
Accounting Status	A status with the Accounting checkbox checked on the Transaction Type’s Statuses tab. If the Transaction Type has Enable Accounting checked, a transaction in an Accounting status is posted to the ledger and appears on the age analysis.
Accounts Payable	Money owed by an organisation to its suppliers for goods or services purchased on credit.
Accounts Receivable	Money owed to an organisation by its customers for goods or services delivered on credit.
Accrual	An amount recorded for an expense or income before it is paid or received.
Accrual Accounting	An accounting method where revenues and expenses are recorded when they are earned or incurred, not when the cash is received or paid.
Actions (button)	A button on most screens with functions for the records of the module, for example, Batch Update. Its options differ between the list view and the edit view, and the Custom Actions created for a Transaction Type or Service Type also appear on it.
Age Analysis	A list of amounts outstanding usually shown in columns with each column representing a month or 30 days.
Allocation	Matching a payment or credit to the invoices it pays or reduces, to show which transactions are still outstanding. Allocations are enabled with the general setting Accounting > Enable Customer and Supplier Allocations.
Artwork	A visual representation of goods consisting of illustrations or photographs. In QuickEasy BOS, artwork can be attached to transactions.
Assemblies	Collections of individual parts or components that are put together to form a complete product or a larger functional unit.
Assets	Resources with a monetary value that are owned by an organisation. In accounting, assets are divided into fixed and current assets.
Attachments	A file or reference to a file that is linked to a specific record. In QuickEasy BOS, attachments can be centrally managed in the Attachments module.
Attributes	An attribute is a characteristic or quality that describes an object, person or concept.
Audit Trail	A step-by-step record that traces financial data from its source to its final entry in the financial statements.

B

Term	Definition
Bad Debts	Accounts receivable that are no longer recoverable and are written off.
Balance Sheet	A financial statement that summarises a company’s assets, liabilities and equity at a specific point in time.
Bank Accounts	A financial account held at a banking institution where money is deposited, withdrawn and managed.
Bank Import	Importing the entries exported from a banking app into the Bank module, where you capture them as transactions. The bank account needs a linked Bank Profile first.
Bank Profile	Specifies the bank’s import variables to import transactions directly from bank statements.
Bank Reconciliation	Checking that the bank entries in the ledger match the bank statement, by matching the transactions to the statement entries in the Bank module. Only transactions in an Accounting status that are posted to the selected bank account appear.
Base Unit	The unit in which an item’s stock and cost price are kept. Each item has one base unit, and its other units convert to it with their Convert Qty.
Batch Updates	Updating multiple records at once.
Bill of Materials	A comprehensive list of materials, components and assemblies required to construct or manufacture a product.
Billing Methods	The ways an organisation charges customers for products or services.
Branch	An independently run part of the business, often away from the head office, set up as an Entity with the Branch type. If a Transaction Type has General > Enable Entities set to Branch, its transactions are allocated to a branch and its registered entity.
Budget	A financial plan on how best to use the organisation’s resources.
Business Operating System	Integrated management software that combines core organisation processes (finance, HR, manufacturing, supply chain) into a single system.

C

Term	Definition
Calendar	A digital tool that helps you plan and track tasks and events.
Calendar Types	Provides setup features and rules for calendars.
Capital	The value remaining in an organisation after deducting liabilities from assets.
Cash Flow	The net effect of cash received vs cash spent.
Category	A group with shared characteristics.
Changelog	A record of the changes made to transactions and other records, with the user, date and details of each change. QuickEasy BOS keeps the entries for three months by default, and a general setting changes the period.
Chart of Accounts	A list of all the accounts used to record transactions in the general ledger. The accounts are usually sorted by account type and alphabetised within their type.
Child Asset	An asset linked below another asset, its parent asset (for example, a part of a machine). The Relationships tab of an asset shows its parent and its child assets.
Clients	The organisations or individuals who buy services from an enterprise.
Close-off Date	A Transaction Type setting: transactions of that type dated on or before it are closed off, so they open read-only and cannot be set to Done or deleted. A closed period is corrected with a new transaction in an open period.
Cloud Storage	A service that lets you save data on remote servers accessed via the internet and managed by a provider.
Contacts	A collection of contact information for individuals or organisations.
Context Menu	A menu that opens when you right-click an entry.
Copy Rules	The rules that govern how transactions are copied.
Cost Centre	A department or group of activities in an organisation that incur costs. In QuickEasy BOS, a Cost Centre is an Entity used in production, and the monthly costs of its linked staff and assets are used to calculate its hourly rate.
Cost of Goods Sold	The direct costs attributable to the production of the goods sold by a company.
Cost of Sales	The direct costs attributable to the production of the goods or services sold by an organisation. In BOS, the Cost of Sales module shows the cost of each transaction or entry (for example, a Sales Order or Work Order) from the purchases, issues, returns and timekeeping in its transaction flow, set by the Cost of Sales Transaction Type settings.
Cost per Unit	The direct costs associated with producing one unit of an item.
Costing Unit	The item’s unit that is used for costing purposes. Read More: Items, Estimating.
Costings	Pricing the collection of individual parts or components that are joined to form a complete product or a larger functional unit. In QuickEasy BOS, Costing (CST) and Assembly (ASM) items are brief estimates that contain Materials, Tasks and Outwork.
Credit Account	The account that is credited when a transaction is created.
Credit Note	A transaction that reduces what a customer owes, for example, when the customer returns goods or you agree to a price reduction after the invoice is finalised. Customer Credit Notes are usually copied from Customer Invoices, so that the same accounts are used.
Credit Terms	Credit terms are the conditions under which a seller allows a buyer to purchase goods or services and pay later.
Creditors	Money owed by an organisation to its suppliers for goods or services purchased on credit.
Currencies	Systems of money used as a medium of exchange within a country or region. In QuickEasy BOS, the organisation has one local currency, and each customer and supplier is allocated a single currency.
Current Assets	Any asset that is of a temporary nature (that is, it is cash or can be converted to cash within a year). For example: Accounts Receivable, Cash on Hand, Bank Accounts, Inventory.
Current Liabilities	Any debt that is likely to be repaid during the next year. For example: Accounts Payable, Taxes Due.
Custom Item	An item that is created and customised at the time of the transaction and applies to that transaction only (CTM). It is not linked to an item in the Items module, so its description and prices are entered on the transaction.
Custom Reports	A report that can be customised or created from scratch. In QuickEasy BOS, custom reports are created in Edit Reports using SQL.
Customer Accounts	The accounts representing money owed to an organisation by its customers for goods or services delivered on credit.
Customer Invoice	A document issued by a seller to a buyer that lists the products or services provided and the amount due.
Customer Ledger	The accounting records in which all the financial transactions with customers are recorded.
Customer Relationship Manager	A system for managing a company’s interactions with current and potential customers.
Customers	The organisations or individuals who buy services from an enterprise.

D

Term	Definition
Dashboard	A dashboard is a visual snapshot of information such as key metrics and other data.
Data Filters	A procedure that isolates certain data based on set criteria.
Data Pipeline	A set of data that an Output Template can use, for example, trans_header for a transaction’s header or trans_entity for its entity. You add a pipeline’s fields to a template in the Form Designer. See Output Data Pipelines.
Databases	An organised collection of information stored electronically.
Debit Account	The account that is debited when a transaction is created.
Debit Note	A transaction that records a credit from a supplier, for example, when you return goods, goods are short delivered or the supplier agrees to a price reduction. It reduces what you owe the supplier.
Debtors	The organisations or individuals who buy services from an enterprise.
Default Status	A status selected in the Default column of a status list. Every module needs a default New status, which new records and transactions get, and a Transaction Type can also have an Output default (set when output is generated) and a Complete default (set by the Done button).
Delivery Note	A document that goes with goods delivered to a customer. Delivery Notes are usually copied from Sales Orders or Customer Invoices, and they can show or leave out the prices. A Delivery Note affects inventory only if its Transaction Type is set up to do so and the organisation does not use inventory-movement transactions (for example, Goods Issued).
Dependencies (tab)	A tab on an item that lists the Costing (CST) and Assembly (ASM) items that use it. An item cannot be deleted while it is used in another item’s costing.
Deposit	An amount paid in advance, by a customer or to a supplier, shown as a percentage and an amount at the bottom of the transaction. The Transaction Type setting Accounting > Default – Deposit % sets the default deposit percentage.
Depreciation	The systematic reduction in the recorded cost of a fixed asset over its useful life.
Detailed Ledger	The master accounting records in which all the financial transactions are recorded. Often divided into General, Customer and Supplier ledgers.
Double-entry Accounting	A bookkeeping method where each transaction affects at least two accounts (debits and credits), ensuring the accounting equation remains balanced.

E

Term	Definition
Edit View	The screen where you create or change one record or transaction, for example, a transaction with its header, items and footer. The list of records is the List View.
Email	An electronic communications tool.
Email Stationery	An email signature that is added wherever an email body template contains the [user_stationery] tag. The general setting Email > Email Stationery sets one for all users, and a user’s own Email Stationery user setting overrides it.
Email Template	A template that fills in the subject line and body of an email sent from QuickEasy BOS, for example, when a Customer Invoice is emailed. Data tags, such as [user_full_name], are replaced with the details of the transaction or user.
Enterprise Resource Planning	Integrated management software that combines core organisation processes (finance, HR, manufacturing, supply chain) into a single system.
Entities	Independent structures. In QuickEasy BOS, entities can also be linked structures, locations, tills and cost centres. Each entity has an Entity Type that sets what it is, for example, a registered company, a branch, a department or a stock location.
Equity	The value remaining in an organisation after deducting liabilities from assets.
Estimate Types	Provides a shell for estimating and the list of items and services from which an estimate is created. An Estimate Type defines the structure of an estimate and limits the components and items that can be used in it.
Estimates	The calculation of the quantity and cost of work. In QuickEasy BOS, estimates are added as entries on transactions, for example, Quotations, and each estimate uses an Estimate Type.
Estimating	The calculation of the quantity and cost of work. Used to calculate and quote accurate prices.

F

Term	Definition
*Field Chooser ()**	The asterisk (*) in the first column heading of most grids. Click it to add or remove columns.
Financial Statements	Formal records of financial activities. Usually include the Statement of Profit or Loss, Statement of Financial Position, Cash Flow Statement and explanatory notes.
Fixed Asset	Any asset used in an organisation’s operations that has a lasting value. For example, property, machinery and vehicles.
Fixed Cost	A cost that is charged regardless of the quantity purchased.
Fixed Price	A price that is charged regardless of the quantity sold.
Followers	The group of users who want to receive information or a service.
Foreign Exchange	The system of dealing with currencies across multiple countries.
Form Designer	The built-in designer for Output Templates, such as invoices, statements and emails. You can design a form from scratch, or copy an existing template and edit it.
Forms	A specific way in which information is organised and presented.

G

Term	Definition
General Ledger	The master accounting records in which all the financial transactions are recorded.
General Settings	Settings that apply to the whole database and affect several modules. A database has one set of General Settings, and you only add a setting to change its default value.
Goods Issued	When inventory is given to a customer, or a different section of an organisation.
Goods Received	When inventory is received by an organisation.
Goods Returned	When issued inventory is returned, either by a customer or production returning unused inventory.
Grid Views	A spreadsheet-like presentation of data. In QuickEasy BOS, grid views can be customised.
Gross Margin	The difference between revenue (e.g. sales) and direct costs (e.g. cost of sales). The profit earned on a costing calculation (e.g. the difference between the selling and cost price).
Gross Profit	The difference between revenue (e.g. sales) and direct costs (e.g. cost of sales).
Groups	Industry or organisation segments that are grouped together.
GST	A tax imposed by governments on organisations. In some countries, it is the equivalent of VAT; in others, it applies only to retail sales.

H

Term	Definition
Header Status	The status of the whole transaction, shown in its header. If the Transaction Type has General > Enable Item Status checked, each entry also has an Item Status.

I

Term	Definition
ID	An automatically generated identification number.
Imposition	The layout of a part on the worksheet of an estimate, which shows how many fit on a sheet. It is calculated from the part’s dimensions, and you can adjust the margins and layout with View/Edit Imposition.
Inventory	The value of all goods held for resale. Goods in QuickEasy BOS are referred to as Items. Goods stored in specific locations are marked as Inventory Items.
Inventory Item	An item with one or more inventory locations, that is, a tangible item stored at a specific location. Certain functions, such as stock adjustments, apply to inventory items only.
Inventory Location	A place where stock is stored, for example, a warehouse, set up as an Entity with the Stock Location type. Adding inventory locations to an item on its Inventory tab makes it an inventory item.
Inventory Management	Systems to manage the flow of inventory.
Inventory Status	A status with the Inventory checkbox checked on the Transaction Type’s Statuses tab. Only transactions in an Inventory status update the inventory, according to the Resolve of each entry.
Invoice	A document issued by a seller to a buyer that lists the products or services provided and the amount due.
Item	An individual article or unit. Items are used in production planning and transactions. Items include Materials, Tasks, Outwork, Assemblies and Costings.
Item Category	A group of items used for reporting and sorting. Item categories can have subcategories, and an item can be linked to several categories.
Item Status	The status of one entry on a transaction, used when the Transaction Type has General > Enable Item Status checked. Item records in the Items module also have their own statuses.
Item Summary	A summary of transactions relating to a specific item.

J

Term	Definition
Job Positions	A specific role or function performed by an individual in an organisation.
Journal Entry	A method to enter a financial transaction in the ledger by specifying both sides of the entry (the debit and credit sides).

K

Term	Definition
Key Performance Indicators	A measurable value that indicates how effectively a company is achieving key organisational objectives.

L

Term	Definition
Language	The way humans communicate. You can use QuickEasy BOS in your preferred language.
Layout	The way information is presented. You can customise the layout in QuickEasy BOS.
Ledger	The master accounting records in which all the financial transactions are recorded. Often divided into General, Customer and Supplier ledgers.
Liabilities	The debts an organisation must repay. In accounting, liabilities are divided into current and long-term liabilities.
Linked Item	An item that was used in a transaction.
Linked Transactions	Transactions that are linked because they were copied from one another, at header and item level. The Links button on a transaction lists them, and you can open each one from that list.
Liquidity	A determination of the organisation’s ability to pay its debts on time (e.g. by assessing the ratio between current assets and current liabilities on the financial statements).
List View	The screen that lists the records or transactions of a module, with its buttons, data filters and columns. Double-click a row to open it in the Edit View.
Long-Term Liabilities	A debt the organisation must repay over several years (e.g. mortgages, hire purchase).
Lookup Lists	Lookup lists are predefined entries that can be selected to complete a field like the reference field. Lookup lists can be customised and created throughout QuickEasy BOS to ensure standard references are captured or to speed up processing.

M

Term	Definition
Markup	A percentage that is added to a cost price to calculate a selling price in items and estimating.
Masthead	The header text, such as the company’s name, address and registration details, printed on output forms such as invoices. It is entered as rich text on the Output tab of an Entity.
Materials	Goods that are purchased for manufacturing or resale purposes. In QuickEasy BOS, Materials are an item type (including substrates and assemblies), and only materials can have inventory locations.
Measurement Units	Used to measure length, width, height, capacity or volume. Used in item pricing.
Menu Template	A set of Menu Groups and fixed menu items that is assigned to users, so that each user sees the menu they need.
Menus	Navigational elements used in software.
Minimum Cost	The minimum cost an item can be purchased for.
Mobile App	An app that can be accessed from any internet-connected device.
Modal Form	A popup with fewer options than the full screen, used when a record is opened from another module: for example, an item, contact or asset opened from a transaction. The full module screen can usually be opened from its Menu (button). See Items Modal Form.
Module	A specific function in software (e.g. Accounting, Inventory).
Multi-Currency Support	The ability to record transactions in multiple currencies by providing the necessary tools for conversions.

N

Term	Definition
Net Income	The profit remaining after all expenses, taxes and costs are subtracted from total revenue.
Net Loss	The loss remaining after all expenses, taxes and costs are subtracted from total revenue.
Net Profit	The profit remaining after all expenses, taxes and costs are subtracted from total revenue.
Non-Conformance Report	An NCR is a formal document used to record, investigate and correct a situation where something does not meet the required standards.
Notes	Information that is attached to records or transactions.

O

Term	Definition
Offsets	When an enterprise is both a customer and supplier, the account balances may be offset against each other.
On Order	The quantity of an item that is ordered but not yet received, from entries with the On Order resolve, for example, on Purchase Orders or Work Orders. Goods Received in the same transaction flow reduce it.
Online Library	A feature that copies data, such as items, from one QuickEasy BOS database (the library) to another (the reader), to simplify setting up a new database.
Operating Expenses	The cost of running the daily operations of the organisation, which is not directly affected by the amount of revenue earned.
Operations	The practical running of the business.
Operator	A person who operates equipment and machinery.
Output	Something (e.g. invoices) produced by a process or business.
Output Template	A form, such as a Quotation or an invoice, saved as a template and linked to a Transaction Type or module. It is used when you print, preview or email from the Output button, and is designed in the Form Designer.
Outwork	Work that is outsourced to an external organisation or person.
Overheads	The cost of running the daily operations of the organisation, which is not directly affected by the amount of revenue earned.

P

Term	Definition
Parent Asset	The asset another asset belongs to (for example, the machine a part belongs to). See Child Asset.
Part	One component of the product on an estimate, for example, a leaflet or a folder, with its own quantity and dimensions. The parts you can add are set on the Estimate Type’s Parts tab, when General > Enable Parts is checked.
Payables	Money owed by an organisation to its suppliers for goods or services purchased on credit.
Payroll	A term that refers to all the related costs of remunerating employees for their labour.
Periodic Accounting	An accounting method where certain expenses are recorded once a month. Creates fewer transactions in a ledger. For inventory, purchases are recorded in a temporary account, and the inventory balance is updated at the end of the period, after a stock count.
Perpetual Accounting	An accounting method where all transactions are recorded in real time. Creates many transactions in a ledger. For inventory, each purchase, sale, return or adjustment updates the inventory and the cost of goods sold.
Planning Board	The production planning view of one Work Order Transaction Type. Each Work Order Transaction Type with production planning activated has its own planning board, for example, one per department or process.
Point of Sale	The completion of a retail transaction that involves calculating an amount owed, processing the payment and issuing an invoice.
Positions	A specific role or function performed by an individual in an organisation.
Price List	A set of selling prices for a group of customers, for example, retail and wholesale prices, a discount for a class of customers or regional prices. A customer can be linked to one Price List, in the customer’s currency.
Pricing	The process of setting a price for every item and service.
Pro-Forma Invoice	A preliminary invoice sent to a customer before the goods are delivered, for example, to confirm an order. In QuickEasy BOS, pro-forma invoices are usually sent from Sales Orders.
Production Planning	The process of organising and managing manufacturing activities, including managing materials and labour to produce finished goods.
Projects	A set of tasks that need to be performed.
Promotion	A discount for a set period on selected items for customers in selected categories, set on the Promotions tab of the Price Lists screen. It applies to transactions priced at the Sell Price.
Proposals	A document that provides several options for clients to select from. In QuickEasy BOS, proposals can be integrated with quotations.
Purchase Order	A document sent from a buyer to a seller, specifying types, quantities and agreed prices for products or services the buyer wishes to purchase.

Q

Term	Definition
Quantity Types	A way of distinguishing how calculations should be done in costings, estimates and invoices. Built-in Quantity Types simplify this process.
Quotations	A description and price for proposed goods or services that an organisation presents to a prospective customer. Created as a transaction.

R

Term	Definition
Read-only	A transaction you can view but not change. A transaction is read only if its status does not allow editing (Editing set to None or Status Only) or your user access to the Transaction Type does not allow editing.
Receivables	Money owed to an organisation by its customers for goods or services delivered on credit.
Recycle Bin	A temporary storage for deleted records that enables them to be recovered.
Remittance Advice	A document that accompanies a payment to a supplier and lists the invoices that were paid.
Report Customisations	The process of customising a report to include or exclude specific information.
Reserved	The quantity of an item that is reserved for an order, from entries with the Reserve resolve, for example, on Sales Orders. Issues in the same transaction flow reduce it.
Resolve	Decide on a course of action. Used in transactions to indicate how inventory items are treated. Each entry on a transaction has a Resolve, for example, Receive, Issue, Reserve or On Order.
Revenue	The income generated from the supply of goods or services.
Routing	The services or outwork needed to complete a product. Helps to accurately determine costs for estimating purposes.

S

Term	Definition
Sales	The income generated from the supply of goods or services.
Sales Orders	An internal document that confirms that the order will be processed. A transaction used to generate pro-forma invoices and move production along.
Search Function	The ability to find information in a document.
Serial Numbers	Numbers recorded for each unit of an item when it is received or issued, so that each unit can be traced. Tracking is turned on per Transaction Type with the setting Inventory > Enable Tracking.
Service	In accounting, the portion of revenue that does not relate to selling goods.
Service Manager	A system for managing a company’s interactions with current and potential customers. The Service Manager can also be used to manage internal processes and projects.
Services Rendered	In costings, the supply of services as opposed to goods. In accounting, the income generated from the supply of services that forms part of revenue.
Settings	The options that determine the features or interface of software.
Setup	In production and estimating, the time or cost involved in getting a machine or service ready to be used.
Software as a Service	A subscription-based software delivery model in which software is online, rather than installed on individual computers.
SQL	A structured query language used to extract information from databases. Reports and actions can be customised using SQL.
Staff	The representatives of an organisation. Also referred to as contacts, resources and operators.
Statement of Financial Position	A financial statement that summarises a company’s assets, liabilities and equity at a specific point in time.
Status Group	The group a status belongs to, for example, Pending, Active, Complete or Cancelled. Every status must be allocated to a Status Group, and settings such as Copy Rules use the groups.
Statuses	A method of indicating to other users the position that a transaction or record is in. Statuses are extensively used throughout QuickEasy BOS. On a transaction, the status also decides whether it can be edited, is posted to the ledger and updates inventory.
Stock on Hand	In accounting, the value of all goods held for resale. In inventory, the available stock.
Stock Price	The value per base unit of an item’s stock at a location. With the General Setting Inventory > Auto Update Stock Price (Weighted Average) checked, BOS keeps it as a weighted average. Transaction Types with the Pricing option Stock Price add items at this price. See Item Prices Explained.
Subscribers	The people who subscribe to something (e.g. software).
Substrate	The material that is being printed on. Substrates are created as Items and include estimating attributes.
Supplier Invoice	The invoice received from a supplier for the delivery of goods or services.
Supplier Ledger	The accounting records in which all the financial transactions with suppliers are recorded.
Supplier Payment	A transaction that records a payment made to a supplier. One Supplier Payments Transaction Type can pay suppliers in several currencies.
Suppliers	The organisations or individuals an enterprise purchases goods or services from to generate sales or to assist in running the organisation.
Supply Chain Management	The handling of the entire production flow of a good or service, from acquiring raw components up to delivery to the consumer.

T

Term	Definition
Templates	A pattern or system to arrange information. In QuickEasy BOS, custom templates can be created for forms like invoices and email text.
Till	A PoS location where transactions are processed and cash received.
Time Zones	A region that observes a specific time. In QuickEasy BOS, times are automatically adjusted to your time zone.
Timekeeping	Recording how long a process takes. Keeping track of the number of hours worked.
Transaction Flow	A sequence of transactions when a transaction is copied to create the next transaction in the sequence. For example, Quotation > Sales Order > Delivery Note > Customer Invoice.
Transaction Linking	Links transactions that relate to each other. Copy rules define how transactions are linked into a transaction flow.
Transaction Types	Set the rules, settings and conditions for creating transactions. An unlimited number of Transaction Types can be created in QuickEasy BOS.
Transaction Versions	A way of tracking multiple documents that are sent to the same customer. Usually used for quotations to offer variations of the same finished good.
Transactions	The way in which accounting data is captured. In QuickEasy BOS, transactions are customised by Transaction Type settings and rules.
Transfer Issue	The transfer of goods within an organisation: sending the goods. Also refers to the transaction that is created to dispatch the inventory item.
Transfer Received	The transfer of goods within an organisation: receiving the goods. Also refers to the transaction that is created to receive the inventory item.
Trial Balance	A report that lists the balances of all ledger accounts to ensure that debits equal credits. This report is part of the Financial Statements. General ledger accounts are listed separately whereas customer accounts are merged as Receivables and supplier accounts are merged as Payables.
Troubleshooting	The method of identifying a problem and finding a solution. We display warnings to prevent errors and include troubleshooting tips in this documentation.

U

Term	Definition
Unit Cost	The cost of producing one item. Used in item pricing.
Unit Price	The price for one item. Often used to refer to the selling price.
Units	Used to measure length, width, height, capacity or volume. Units help to correctly calculate item prices for different measurements. Each item has one or more units, one of which is its base unit, and the other units convert to it with their Convert Qty.
Upgrade	The process of adding fixes or enhancements to software. The What’s New section lists the latest QuickEasy BOS upgrades.
User Access	The settings that decide which modules each user can open and what they can do in them. User access is set per user and per module, in the Users module or from a module’s Menu button.
User Settings	Settings for one user, opened by right-clicking the username in the Users module and selecting View/Edit User Settings. For example, a user’s own Email Stationery user setting overrides the Email Stationery general setting.
Users	The representatives of an organisation who access software and are assigned permission-based access levels to the software. QuickEasy creates the subscribers, who are imported into QuickEasy BOS as users, and a contact must be created for each user. Access is set per module and per user. Other people can also be created as contacts, but that does not make them subscribers.

V

Term	Definition
Value Added Tax	A tax imposed by a government that only taxes the value-added portion of a transaction. Commonly referred to as VAT.
VAT Reconciliation	A reconciliation that calculates the VAT payable or refundable and supplies the totals needed for the VAT return. If you also use WHT, the module is named Tax Reconciliation.
Vendors	The official suppliers of goods or services.
Version	A copy of a transaction or service ticket with the same number and the next version number, for example, to offer a customer different options on a Quotation. Versions need the setting General > Enable Version Numbers on the Transaction Type or Service Type.

W

Term	Definition
Warning Bar	The orange bar at the top of a transaction, Transaction Type or other screen that lists its problems, for example, a missing account or a duplicate transaction number. An error on the warning bar stops the Done button from changing the status.
Web App	Ability to access the app from any internet-connected device. Also referred to as a Mobile App.
Weighted Average	A stock valuation method: each Goods Received with a price updates the Stock Price to (stock quantity x Stock Price + quantity received x cost) / (stock quantity + quantity received). Issues are valued at the average and do not change it.
Work Orders	A document that specifies which materials and services are needed to produce a specific product. Work Orders are integrated with Production Planning.
Workflow	A sequence of steps that define how a task or process is completed within the software system.
Workspace	The part of the QuickEasy BOS window where you enter and view data, as distinct from the Main Menu and the Tile Menu. Most workspaces are divided into left and right panels.
Workstation	The location where a task is performed or a machine is located. Assets added to Cost Centres become workstations.
Write-offs	The elimination of worthless assets from the accounting records.

Glossary of Terms Used

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