Setup Example – Customer Receipts (PoS)
- Customer Receipts (PoS) is an optional Transaction Type used to record customer payments at Point of Sale (PoS) tills.
- It is a separate Transaction Type from Customer Receipts, which records other payments from customers.
- In this example, Cash Sales are copied to Customer Receipts (PoS) to record their payment.
- In this example, a cash or credit card bank account is debited and the customer is credited (Dr Cash / Credit Card, Cr Customer).
- The reference lookup list lets you select the payment method:
- EFT
- Debit Order
- Cash
- Credit Card
💡This page provides an example of a Transaction Type setup for Customer Receipts (PoS).
Header
- Description: Customer Receipts – POS
- Code: POS REC
- Entities: All
Settings (tab)
- This section lists the compulsory and optional settings that can be used to customise Customer Receipts (PoS).
- Settings with Default as part of the name can be changed when capturing a transaction.
| Setting | Description | Value | When Required |
|---|---|---|---|
| Accounting > Credit Type | Select from a dropdown list of account types. The options are:
| Customer | Always |
| Accounting > Debit Account Filter (Enter string contained in Accounts > Lookup) | Limits the accounts that can be selected to those that include the letters entered. The filter is case-insensitive. | Bank | If you want to limit the accounts that can be selected. Requires all your bank accounts to include the word Bank in the lookup field. |
| Accounting > Debit Type | Select from a dropdown list of account types. The options are:
| Ledger | Always |
| Accounting > Default – Debit Account | Select a default account from the dropdown list. | Bank – Credit Card | If you want to specify the bank account that is selected by default. |
| Accounting > Enable Accounting | A checkbox. If checked, accounting is enabled. If unchecked, transactions are created in the module and not posted to the ledger. | Check the box. | Always |
| Accounting > Pricing | Select a pricing option from the dropdown list:
| Accounting | Always |
| Accounting > Update Bank | Specifies how to treat entries imported from a bank statement:
| Debit | If you use Bank Imports to match the receipts to your bank statements. |
| General > Enable Company | Select what type of company should be in the header:
| Customers (All) | Always |
| General > Enable Entities | Select an option from this list:
| Till (PoS) | Always for transactions captured on PoS tills. |
| General > Reference Lookup | Enter Reference lookup lists. |
| If you want staff to select a reference (e.g. the payment method) instead of entering one. Check Auto Height to show the full list. |
| Transaction Items > Enable Adding Items | Specify which type of items can be added to a transaction. The options are:
All the buttons to add items still appear. A disabled feature shows an error message when clicked. | Custom | Always |
Statuses (tab)
- You may create an unlimited number of statuses.
- However, there are only four Status Groups:
- Pending
- Active
- Complete
- Cancelled
- The first status should allow editing.
- The final status should ideally not allow editing.
- If the setting Accounting > Enable Accounting is checked, at least one status should have the Accounting column checked.
- If inventory is used, at least one status should have the Inventory column checked.
- If editing is allowed when the inventory or accounting columns are checked, any accounting or inventory reports should be considered provisional.
Categories (tab)
- Use categories to sort records.
- The categories you choose should be meaningful to your business.
- Using categories is optional but recommended.
- Categories can be copied from another Transaction Type. The existing categories are replaced by the copied categories.
This example has no categories. If you want to sort your Customer Receipts (PoS) (e.g. by till or shift), create your own categories. Customer Receipts (PoS) are created by copying Cash Sales, and the category is copied with them. You can change the category on a copied transaction, but it is easy to forget, so it is best to use the same categories as the Transaction Type they are copied from. See Transaction Categories Tutorials.
Copy Rules (tab)
- Copy Rules determine when transactions may be copied.
- Although two transactions are involved in the copy, you only need to create one Copy Rule.
- User access must be set for each Copy Rule.
- You can automate copying transactions by selecting a Trigger status.
No Copy Rules.
Output Templates (tab)
- Output Templates are the forms you need to print, preview or email a transaction (e.g. invoices).
- Default templates are included. They automatically show your company name, logo and bank details, as filled in on the Output tab of a registered entity.
- You may edit these templates to include or exclude information.
- You may also create your own forms and templates from scratch.
No default templates. If you want to print or email these transactions, you can create your own templates (see Output Template Tutorials) or contact QuickEasy Support to create templates for you.