WHT Reconciliation Tutorials

The WHT features are introduced on WHT Setup Steps, and the tax types the reconciliation supports on Tax Reconciliation Interface.

💡These tutorials explain how to perform a WHT reconciliation for an organisation that has both WHT and VAT enabled. The process for WHT Payable (amounts deducted from suppliers) and WHT Offsets (amounts customers deducted) is the same.

How to Create a WHT Reconciliation#

1. Navigate to the Tax Reconciliation entry on your menu (e.g. Main Menu > Accounting > Tax Reconciliation).
2. Click New (button) > WHT Payable or WHT Offset.
3. Fill in the fields:
   1. Entity = Select a registered entity from the dropdown list (applies only if you created more than one registered entity).
   2. Start = Enter the start date. Needed only the first time; after that, the date continues automatically from the last reconciliation.
   3. End = Select an end date from the calendar if needed.
4. Click Transactions (button, next to Add) to open a list of transactions.
   1. Check the Out-of-period box (optional).
      • Note: Out-of-period includes transactions that were not included on a WHT reconciliation and are dated before the selected period.
   2. Click View (button).
      • Note: You can add or remove columns with Field Chooser (*), and save the layout from the Menu button.
   3. Check the box next to Status to select all the transactions, or click individual transactions to add only some.
   4. Click Add (button).
5. Check the transactions:
   • To open a transaction, right-click it and select Open Ledger.
   • To remove a transaction, right-click it and select Remove Transaction. To remove several, check them and click Remove (button).
6. Click Done (button) to finalise the reconciliation.
   • Note: If no transactions are added, the warning “No transactions have been added to this Reconciliation. Continue?” appears. If you click Yes (button), the reconciliation is completed without transactions.
7. Click Output (button) and select a report to print (if templates are added).

How to Edit a Completed Transaction#

1. Open a WHT Reconciliation.
2. Right-click the transaction you want to edit and select Open Ledger.
   • Note: The transaction opens in the right panel.
3. In the right panel:
   1. If the transaction’s status does not allow editing, change it to an editable status and click OK (button) on the warning.
   2. Edit the transaction as needed.
   3. Click Done (button) or change the transaction’s status back to complete and click Save (button).
4. Click Refresh (button) on the reconciliation to show the changes.
5. Complete the reconciliation as needed.