Tax Reconciliation Setup Tutorials

Tax Reconciliation covers both VAT and WHT reconciliations. If you do not use WHT, the module is named VAT Reconciliation. The module and the tax types it supports are explained on Tax Reconciliation Interface.

💡These tutorials explain how to set up Tax Reconciliation: the VAT general settings, its Menu Group, user access and statuses.

VAT Reconciliation Setup Steps#

These tutorials explain how to set up QuickEasy BOS to use the Tax Reconciliation feature.

1. Complete the General Settings.
2. Add Tax or VAT Reconciliation to a Menu Group.
3. Set User Access.
4. Create statuses.

How to Complete the General Settings (VAT Only)#

1. Navigate to General Settings (e.g. Main Menu > Setup > Settings).
2. Click Add/Update (button).
3. Enter VAT in the search box.
4. Check the boxes next to both settings:
   • Accounting > Exclude Transaction Types from VAT Reconciliation
   • Accounting > VAT Reporting Frequency (Months)
     • Note: The default VAT Reporting frequency is one month. Skip adding this setting if you report monthly, because the default value automatically applies.
5. Click Add/Update (button).
6. Click Yes (button) to confirm the update.
7. Close the popup.
8. Click Edit (button).
9. Edit the settings as follows:
   1. Accounting > Exclude Transaction Types from VAT Reconciliation = Click Edit in the Value column. Move the Transaction Types you want to exclude from the Available to the Selected section with the arrows in the middle.
   2. Accounting > VAT Reporting Frequency (Months) = In the Value column, enter the number of months included in a single VAT report.
10. Click Save (button) if it is not greyed out.

How to Add the Tax Reconciliation to a Menu Group#

1. Navigate to Menus (e.g. Main Menu > Setup > Menus).
2. Double-click a Menu Group, or create one (see Menu Groups).
3. Click Edit (button) if it is not blue.
4. Select Tax Reconciliation from the dropdown list next to Module.
5. Check the box next to Tile Menu to show it on a tile menu (optional).
6. Check the box next to Begin Group to draw a line before it on the menu (optional).
7. Close the popup with the X in the corner.
8. In the Menu Templates section, right-click your Menu Template and select Preview.
   • Note: This step makes the module appear on your menu immediately. Other users see it after they restart QuickEasy BOS.

How to Set User Access to the Tax Reconciliations#

1. Open the Tax Reconciliation that you just added to a menu.
2. Click Menu (button) > Edit User Access.
3. Click Actions (button) > Add/Remove Users.
4. Move the users you want to grant access to from the Available to the Selected section.
5. Click Save (button).
6. Allocate access as follows, either individually or with Actions (button) > Batch Update:
   • View = Check the box to allow the user to view the tax reconciliations.
   • Setup = Check the box to allow the user to change the setups (as explained on this page).
   • New = Check the box to allow the user to create reconciliations.
   • Edit = Check the box to allow the user to edit reconciliations.
   • Delete = Check the box to allow the user to delete reconciliations.
7. Click Save (button) if it is not greyed out.
8. Close the popup.

How to Create Statuses for the Tax Reconciliations#

1. Open the Tax Reconciliation that you just added to a menu.
2. Click Menu (button) > Edit Statuses.
3. Click Add Default (button).
4. Click Add/Edit (button) and edit the statuses (optional).
   • Note: The first status should have the default New, and the last status before Cancelled the default Complete.
5. Click Save (button) if it is not greyed out.
6. Close the popup.